Legal notes

S.W. van Dijk LL.M. is listed in the Commercial Register of The Netherlands, under file nr. 08194320.

M.M. van Arnhem LL.M., M.A., is listed in the Commercial Register of The Netherlands under file nr. 08194042.

The law firm Mr S.W. van Dijk - Mr Drs M.M. van Arnhem, Advocaten Apeldoorn, is a ' maatschap' according to the laws of The Netherlands, listed in the Commercial Register of The Netherlands under file nr. 54221897 and consisting of the partners S.W. van Dijk LL.M. and M.M. van Arnhem, LL.M., M.A.

The law firm Advocaat Sip van Dijk is a one man business of S.W. van Dijk LLM according to the laws of Switzerland, listed in the Commercial Register of the Canton of Schwyz, Switzerland, under file Nr. CH-130.1.013.640-3. 

The client will be informed in due time before entering into an agreement with whom the client will enter into the agreement for legal services.

 

S.W. van Dijk LL.M. is Advocaat, admitted to the Bar of The Netherlands, also admitted as NL-Advocaat to the Bar of Switzerland according to Art. 28 BGFA (Swiss Counsel Act) at the Cantonal Court of Schwyz.

S.W. van Dijk LL.M. is a member of the 'Orde van Advocaten in het Arrondissement Gelderland' and of the 'Nederlandse Orde van Advocaten' (Dutch Bar Association), as well as of the Anwaltsverband des Kantons Schwyz and of the Schweizerischer Anwaltsverband (Swiss Bar Association).

M.M. van Arnhem, LL.M., M.A., is Advocaat, admitted to the Bar of The Netherlands.

M.M. van Arnhem, LL.M., M.A., is a member of the 'Orde van Advocaten in het Arrondissement Gelderland' and of the 'Nederlandse Orde van Advocaten' (Dutch Bar Association),

 

Owing to the technical properties of internet, we cannot accept any liability for the completeness and correctness of the information included on this website.

 

For the firm in The Netherlands as well as for the firm in Switzerland:

All contracts concluded with us are governed exclusively by the laws of The Netherlands.

The District Court of Gelderland, the Netherlands, is the court with exclusive jurisdiction for all disputes arising from contracts concluded with us.

Our liability is limited to the amount paid out under our professional liability insurance in the relevant case, plus the amount of the excess in the relevant case, as provided in the insurance policy.


The Dutch law firm has a complaints settlement scheme, the text of which will be provided at request.

The Dutch law firm has provided for replacement in the case of absence. The names of the replacing attorneys and their contact information will be supplied at request.

The Dutch law firm Mr S.W. van Dijk - Mr Drs M.M. van Arnhem, Advocaten Apeldoorn has a professional liabilty insurance, which is also valid for S.W. van Dijk LL.M. and M.M. van Arnhem LL.M., M.A..

The Swiss law firm Advocaat Sip van Dijk has an individual profesisional liability insurance.

PRIVACY STATEMENT

In this privacy statement we set out the types of personal data we collect and use and for what purpose. We also provide information with respect to your privacy-rights. We suggest that you read this statement carefully. Please, do not hesitate to contact us, if you have any questions.

Contact details
The 'stille maatschap Mr. S.W. van Dijk & Mr. Drs. M.M. van Arnhem' (hereinafter referred to as: Van Dijk & van Arnhem) is a data controller as defined in the Algemene Verordening Gegevensbescherming (General Data Protection Regulation) (AVG). Our contact details are:

Van Dijk & van Arnhem
Soerenseweg 146A
7313 EM Apeldoorn
The Netherlands
Email: aaalaw@balienet.nl
Contact: Mr S.W. van Dijk, LL.M., Advocaat (NL)

Applicability
This privacy statement applies to any person about whom Van Dijk & van Arnhem processes personal data, except for persons working for us. This statement, therefore, applies to:

  • clients and other relations of Van Dijk & van Arnhem;
  • visitors of our website (vandijkvanarnhem.nl and the websites linked to it);
  • recipients of our e-mails;
  • any other person contacting us or about whom we process personal data.

16 or Under
Our website is not intended for children aged 16 or under. If you are aged 16 or under‚ you may only use our website under your parents or /guardian's supervision.

Third-party links
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control this and are not responsible. When you leave our website, we encourage you to read the privacy notice of every website you visit.

Data we collect about you
Depending on the services and functionalities used we collect the following data:

 Personal data provided by you:

  • for the intake and performance of our engagement;
  • on contact forms or other web forms;
  • in written correspondence (including e-mails or other forms of electronic communication);
  • by telephone or similar forms of communication; and
  • during (intake-) meetings or seminars, etc..

Personal data obtained or generated through our website, electronic newsletters, e-mails, telephone system or similar methods

Personal data obtained from other sources, such as

  • public commercial social media platforms;
  • the Business Register (“Handelsregister”) of the Chamber of Commerce ( “Kamer van Koophandel”), the Land Registry (“Kadaster”), the Municipal Population Register (“Gemeentelijke Basisadministratie”) and similar foreign organisations; and
  • public commercial websites.

This may involve the following personal data:

Identity Data: first name, maiden name, last name, marital status, title, date of birth and gender.

Contact Data: address, email address and telephone numbers.

Financial Data: bank account and payment card details.

Transaction Data:  details about payments to and from you and other details of services you have purchased from us or cost we incurred on your behalf.

Technical Data: internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.

Profile Data: your interests, preferences, feedback and survey responses.

Usage Data: information about how you use our website and services.

Marketing and Communications Data: your preferences in receiving marketing from us and your communication preferences.

Case Data: any relevant information for the handling of your matter (your case file), including possible data to determine your eligibility for legal aid or entitlement to (legal) insurance cover.

Client Background information: any data required to assess whether we can accept you as a client, to identify the background of and those related to a transaction in light of the relevant laws and regulations and to demonstrate our compliance with these laws and regulations. This includes, for example, rules relating to identification set by the Dutch Bar Association (“Nederlandse Orde van Advocaten”) and our obligations under legislation for the prevention of money laundering, proceeds of crime and finance of terrorism (Wet ter voorkoming van witwassen en financering van terrorisme) and similar foreign laws and regulations.

We do not collect any special categories of personal data about you, as set out in the AVG, unless necessary for the handling of your case. This includes data about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. Nor do we collect any information about criminal convictions and offences and your Citizen Service Number (Burgerservicenummer).

Legal grounds for processing of data
We will only use your personal data based on one or more of the following legal grounds (subject to our duty of confidentiality and other specific rules and regulations applicable to a Dutch advocaat): when it is necessary

  1. for entering into or performing a contract with you;
  2. for compliance with a legal obligation to which we are subject (e.g. tax reporting obligations and our obligations under legislation for the prevention of money laundering, proceeds of crime and finance of terrorism);
  3. to protect your vital interests or those of another person;
  4. for the performance of a task carried out in the public interest or in exercise of official authority;
  5. for the purposes of legitimate interests pursued by us or by a third party, except where these interests are overridden by your interests or fundamental rights and freedoms. We have a legitimate interest when processing personal data is necessary to perform our business activities.

We may also process personal data after obtaining your permission, but we will only do so do if we cannot rely on any of the other legal grounds mentioned above. You have the right to withdraw consent to marketing at any time by contacting us.

Purposes for which we will use personal data:
We have set out below a description of the ways we plan to use your personal data, and which of the legal bases we rely on to do so.

Purpose

Type of personal data

Lawful basis for processing including basis of legitimate interest

To register as a client, acceptance of the case or intake (meeting)

a) Identity
b) Contact
c) Case
d) Client Background

a) Performance of a contract
b) Compliance with a legal obligation

To process and deliver goods and services, including:

- bookkeeping

- Collect and recover money owed to us

a) Identity
b) Contact
c) Financial
d) Transaction
e) Marketing and Communications
f) Case
g) Client Background

a) Performance of a contract with you
b) Necessary for our legitimate interests (to recover debts due to us)
c) Compliance with a legal obligation

To manage our relationship with you which will include:

- Notifying you about changes to our terms or privacy policy

- feedback

a) Identity
(b) Contact
(c) Profile
(d) Marketing and Communications

a) Performance of a contract
b) Necessary to comply with a legal obligation
c) Necessary for our legitimate interests (to keep our records updated and study how our services are used)

Client survey

a) Identity
b) Contact
c) Profile
d) Usage
e) marketing and communications

a) Performance of a contract
b) Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business)

To administer and protect our business, activities and websites and the privacy of our customers (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)

a) Identity
b) Contact
c) Technical
d) Case
e) Client Background

a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and internal organisation)
b) Necessary to comply with a legal obligation
c) )to protect your vital interests or those of another person;

To deliver relevant information to you and measure the effectiveness of this

a) Identity
b) Contact
c) Profile
d) Usage
e) Marketing and Communications
f) Technical
g) Case

a) performance of a contract
b) Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)

To use data analytics to improve our website, products/services, marketing, customer relationships and experiences

a) Technical
b) Usage

Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)

To make suggestions and recommendations to you about goods or services that may be of interest to you

(a) Identity
(b) Contact
(c) Technical
(d) Usage
(e) Profile

a) performance of a contract
b) Necessary for our legitimate interests (to develop our products/services and grow our business)

Performance of your instructions to provide legal services, provision of information or advice and measure the effectiveness of this

a) Identity
b) Contact
c) Profile
d) Usage
e) Financial
f) Transaction
g) Marketing and Communications
h) Technical
i) Case
j) Client Background

a) performance of a contract
b) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and internal organisation)
c) Necessary to comply with a legal obligation
d) )to protect your vital interests or those of another person;

Marketing and “opting out”
We may use your personal data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (marketing). You may receive marketing communications from us (without your prior permission), unless you have indicated to us that you do not wish to receive this. We will get your express opt-in consent before we share your personal data for marketing purposes with any third party (however we usually do not do this). You can ask us to stop sending you marketing messages by contacting us at any time. We do not process special categories of personal data and confidential information protected by our duty of confidentiality as a advocaat. We will obtain your prior permission when we decide to collect a personal, individual marketing profile about you. You can withdraw your permission at any time by contacting us.

Change of Purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

International transfer of personal data
We commonly do not transfer your personal data outside the European Economic Area (EEA) and Switzerland. We may, however, at times share your personal data with third parties established outside the EER or Switzerland, for example when this is necessary to deal with your matter or because a data centre or our provider / contractor is established outside the EER and Switzerland. We will transfer data to third parties outside the EER and Switzerland in compliance with the relevant laws and regulations on data protection.

Data security
We have put in place appropriate security measures to prevent your personal data from being misused, lost or accessed in an unauthorised way or against other undesirable use. We ensure, for example, to limit access to your personal data to persons on a need to know basis and to ring-fence your personal data. We also check our security measures on a regular basis. We will inform you and the applicable regulator where we are legally required to do so of any personal data breach which affects your privacy and the measures we have taken to limit the consequences and to prevent the incident from reoccurring.

Access to your personal data
We only share your data with persons and other parties on a need to know basis.

Third-party access
We may share your personal data for the implementation of the purposes mentioned above with third parties, for example IT and network providers, professional advisors (e.g. advocaten, solicitors, tax advisors, banks, accountants and insurance companies) and the tax authorities.

Whenever we share data with third parties, we require them to respect the security of your personal data and to treat your data in accordance with the law. We do not allow our third-party providers to use your personal data for their own purposes. We will enter into a data processing agreement – where necessary - with third parties to ensure this. This may not be necessary, for example, where a third party is subject to a professional duty of confidentiality and /or provides for sufficient safeguards in its own privacy statement. We will not provide your personal details in other situations, unless we are legally obliged or permitted to do so.

Data retention
We do not retain the data for longer than is necessary for the purposes for which it was collected and/or the retention period pursuant to applicable statutory rules and/or rules of conduct and professional rules and/or recommendations.

Your legal rights

You have the following legal rights with respect to the processing of your personal data:

Access to your personal data: you can check with us what personal data we hold about you and for what purpose.

Correction and amendment of your personal data: we are required to correct and amend inaccurate or incomplete personal data.

Erasure of your personal data: This enables you to ask us to delete personal data in the following scenario’s: (a) we do not need to keep your personal data any longer, (b) you withdraw a permission to use your personal data, (c) you have successfully objected against the processing of your data, (d) the processing of your data is unlawful, (e) the data retention periods have lapsed or (f) the data subject is under 16 and his /her personal data was collected through an app or a website.

Transfer of your personal data: we are required to transfer your personal data upon your request in a way that your data can be used in another environment.

Restriction of processing: You can ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy, (b) where our use of the data is unlawful but you do not want us to erase it, (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims or (d) you have objected to use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Object to processing of your personal data: You can object against the use of your personal details for the purpose of the performance of a task carried out in the public interest or a legitimate interest and ask us to stop processing your data, unless we have we have legitimate grounds that override your interests or fundamental rights and freedoms or we have an interest to establish, exercise or defend legal claims.

Withdraw of your consent:  Where we rely on your permission, you have the right to withdraw your consent. This will not affect previous use of your personal data.

Rights with respect to automated decision-making and profiling: You have the right to ask us to have a human person reconsider decision-making based on automatic procession of your personal data.

How we process your request
We will comply with your request, unless we have an overriding legitimate interest or legal obligation not to so do. This may, for example, be the case when your request relates to data falling under our duty of confidentiality, is unclear (please, let us know clearly which right(s) you invoke and the reasons for), clearly repetitive, impossible to implement, weighs excessively on our organisation or systems or involves the privacy of others.  

We try to respond to your request(s) within one month. Occasionally, it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

You will not have to pay a fee for your request. However, we may charge a reasonable fee, if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We may need specific information from you to help us confirm your identity to exercise any of your other rights, for example by sending us a copy of your identity card (please ensure that the Citizen Service Number (Burgerservicenummer) is illegible). This is a security measure to ensure that personal data is not disclosed to any unauthorised person.

Complaints and Data Protection Authority
Please contact us, if you are unhappy about the processing of your personal data, so we can try to resolve this with you. You have the right at any time to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

Amendments to our privacy statement
There may be changes in the personal data that we keep about you and the processing of your data or with respect to the relevant laws and regulations. Consequently, we may alter our privacy statement. Amendments will be published on our website. We advise you to regularly check our privacy statement to stay informed.

Commencement date
This privacy statement will come into force on 13 August 2018.